Automating TAPD Requirement Field Synchronization and OmniPlan Batch Import via Webhooks and XML Parsing

The company manages requirements in TAPD and needs a visual way to quickly view resource information such as personnel, key milestones, and duration; therefore, they aim to automate sub‑task field synchronization and reduce duplicate data entry.

Sub‑tasks have fields that correspond to requirement fields; when a sub‑task’s estimated work hours are entered, they must be aggregated by role (QA, RD, FE) and synced to the requirement’s total consumption, along with assignee, planned start, and planned end.

To automate this, the solution listens for sub‑task changes via TAPD webhooks, integrates the changed data, and updates the corresponding requirement fields through TAPD’s API.

The webhook is configured with trigger conditions and actions; when a sub‑task field changes, TAPD pushes the change to a specified URL, where the project’s interface processes the data and calls TAPD’s API to update the requirement fields.

For example, when the assignee of a sub‑task changes, the interface receives the webhook payload, processes the field values, and sends an API request to update the corresponding requirement fields.

Design example: synchronizing QA‑related fields (estimated work hours, tester, planned start/end) from sub‑tasks to the requirement.

Second part: batch‑importing OmniPlan files to create TAPD sub‑tasks. OmniPlan is used for large‑scale project scheduling but lacks native TAPD integration.

By parsing the .oplx package (specifically Actual.xml ) we can map its fields to TAPD sub‑task fields, generate a collection of sub‑tasks, and use TAPD’s API to create them automatically.

The resulting interface shows parsed results in a table, allowing users to select tasks for bulk import.

After import, TAPD sub‑tasks are created successfully.

This automation eliminates the need to manually create sub‑tasks one by one, improving efficiency and user experience compared to CSV‑based approaches.

In summary, using webhooks we synchronized sub‑task changes to requirement fields, and by parsing OmniPlan files we generated TAPD sub‑tasks in bulk, significantly reducing manual maintenance effort.